Purchase order approval and receipt check
A manager approves each purchase order before it is sent, with an escalation to an administrator after 72 hours, and the stores check the delivery when it is received — quantities and condition — before the parts go into stock.
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Applies to: Purchase orders
Copied disabled, every step switched off: compare it with your current workflow, then switch the steps on one by one in Company Settings › Workflows.
Approval workflow
- 1
Manager approves the order
Moving to “Approved”
Approve — Role MANAGER, else ADMIN
Escalates after 72 h to ADMIN
Notified on entry (in the app, e-mail)
- 2
Stores check the delivery
Moving to “Received”
Verify — Role WAREHOUSE_MANAGER, else WAREHOUSE_KEEPER, else MANAGER, else ADMIN
Notified on entry (in the app)
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Official FreeMaint template, free to use and adapt inside your FreeMaint workspace. An adaptation may be shared in the library under CC BY 4.0; its page then credits this template.
Templates are general guidance. They do not replace the manufacturer’s instructions, your site procedures or applicable regulations.
Industries: Manufacturing, Facilities, Energy and utilities, Food and beverage, Healthcare, Construction
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