Documentation
Everything you need to master FreeMaint CMMS
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Browse by Category
Explore all documentation topics organized by category
Work Orders
Create, manage, and track maintenance work orders
Intervention Requests
Submit, track, and manage maintenance requests and approvals
Assets
Register, monitor, and maintain your equipment and machinery
Asset Incidents
Capture unplanned asset incidents and resolve them through a closed-loop CAPA cycle
Inventory & Parts
Manage spare parts, stock levels, and consumption
Preventive Maintenance
Schedule and automate preventive maintenance tasks
Inspections
Run sectioned monthly equipment checklists with configurable action codes
Procedures
Schedule and complete recurring administrative and compliance activities โ no work order needed
Purchase Requisitions
Request parts, consumables and tooling, with a configurable approval chain
Purchase Orders
Create, approve, and track procurement orders
Vendors
Manage your suppliers and vendor relationships
Customers
Track customers and service agreements
Locations
Organize your facilities with hierarchical locations
People & Teams
Manage users, roles, permissions, and teams
Reports & Analytics
Generate insights, dashboards, and detailed reports
Health, Safety & Environment
Manage inspections, incidents, work permits, and compliance
Calibration & Metrology
Track measuring-instrument calibration for assets and tools, from due dates to ISO 17025 certificates
Notifications
Configure and manage notification preferences and alerts
Calendar & Scheduling
Visualize and schedule maintenance activities
Import & Export
Bulk import data, export reports, and create backups
Mobile App
Use FreeMaint on Android and iOS devices
Settings & Configuration
Configure company settings, modules, and preferences
Task Templates
Create reusable task checklists for work orders and PM
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Team Chat
Real-time messaging with threads, search, attachments and entity references
API & GraphQL
Build integrations with REST, GraphQL queries and mutations
Subscription & Billing
Tiers, features, founding partners and storage quotas
Business Features
Audit logs, custom fields, e-signature, scheduled backups, custom dashboards, advanced workflows
FAQ & Troubleshooting
Find answers to common questions and resolve issues
Reseller Program
White-label FreeMaint as your own CMMS for your clients
Energy
Track, configure and control your electricity, water, gas and fuel โ with cost and carbon insights
Continuous Improvement
Lean, Kaizen and Six Sigma: KPI boards, problem-solving, value stream mapping and action tracking
Download Full Documentation
Get the complete FreeMaint documentation as a PDF. All 20 categories and 132 articles in one file.
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