Free templates and tools for maintenance, Lean and HSE
Blank, printable, editable. Every template on this page is a real file you can download without an account. When the spreadsheet stops scaling, the same structure exists in FreeMaint.
Free tool · OEE
Free OEE calculator: overall equipment effectiveness calculation, step by step
Free OEE calculator: enter planned time, stops, ideal cycle time and counts to get Availability, Performance, Quality and OEE. Worked example and Excel file.
Free tool · MTBF / MTTR
Free MTBF and MTTR calculator: formulas, worked example and Excel log
Free MTBF and MTTR calculator: enter a period, the number of failures and the repair time to get MTBF, MTTR, availability and failure rate. Formulas and Excel.
Free tool · CMMS ROI
Free CMMS ROI calculator: savings, payback and a business case in Excel
Free CMMS ROI calculator: enter your downtime, labor and parts costs and the reductions you expect to get annual savings, first-year ROI and payback. With Excel.
Free template
Permit to work template and work permit form, with a hot work section
Free permit to work template in Excel: a general work permit with a hot work section, isolations, gas test, PPE, validity and sign-offs. Print it or go digital.
Free template · A3 problem solving
A3 report template for maintenance problem solving
Free A3 problem-solving template in Excel: background, current condition, target, 5 Whys, Ishikawa 6M, countermeasures, plan and follow-up for maintenance teams.
Free template · Hotels
Hotel maintenance checklist: daily to yearly checks, ready to print
Free hotel maintenance checklist in Excel: daily, weekly, monthly, quarterly and yearly checks by area, plus a guest-room inspection sheet you can print today.
Free template · Fleet
Vehicle inspection checklist and pre-trip form, ready to print
Free pre-trip vehicle inspection checklist and form in Excel: walk-around, lights, fluids, cab, safety kit, documents and load, plus a defects table to print.
Free template · Fleet
Vehicle maintenance log: service plan, history and expiry dates in one file
Free vehicle maintenance log in Excel: service plan by km and months, full service history with parts and cost, and document expiry dates, one sheet per vehicle.
Free template · Fleet
Fuel log template and consumption tracker: the real L/100 km of each vehicle
Free fuel log template and fuel consumption tracker in Excel: log each fill, get distance, L/100 km (tank-to-tank), cost per fill and cost per km for each vehicle.
Free template · Reliability
FMEA template in Excel for machines and components, ranked by action priority
Free FMEA template Excel: rate severity, occurrence and detection 1–10, get the RPN and AIAG-VDA action priority. Direct download, no sign-up needed.
Free template · Maintenance
Maintenance work order template: one printable A4 form per job
Free maintenance work order template in Excel: a printable A4 form with labour, parts, downtime, safety and sign-off, plus a register. No sign-up needed.
Free template · Maintenance stores
Spare parts inventory template: stock, reorder point and critical spares in Excel
Free spare parts inventory template in Excel, direct download, no sign-up: stock from each movement, reorder point, quantity to order and critical spares.
Free template · Maintenance
Preventive maintenance plan template in Excel, with a 52-week schedule
Free preventive maintenance plan template in Excel: tasks per equipment, frequencies, next due dates and a 52-week schedule with weekly hours. No sign-up.
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