FreeMaint — Free CMMS with Optional Paid Tiers

Core forever free for unlimited users. Paid tiers $29 / $99 / $299/month flat per company unlock advanced modules.

FreeMaint is a CMMS (Computerized Maintenance Management System) for work orders, assets, preventive maintenance and inventory. The Core tier is free forever with unlimited users, assets and time-based PM. Advanced modules (HSE inspections, vendors, workflows, AI Pro, SSO, ERP connectors) are available on Starter ($29), Business ($99) and Enterprise ($299/mo) flat per company, never per user. Self-hosted/on-premise available on a quote basis.

Features

  • Work Order Management — create, assign and track maintenance work orders (Core)
  • Asset Management — track equipment, locations and history (Core)
  • Preventive Maintenance — time-based PM included on Core, meter-based on Starter+
  • Inventory Management — track spare parts and stock alerts (Core)
  • Team Management — assign technicians, multi-role RBAC (Core)
  • Advanced modules — HSE inspections, vendors, workflows, AI Pro (paid tiers)

Benefits

  • Core tier free forever — no credit card, no trial, no expiration
  • Unlimited users on every tier — flat price per company, never per user
  • Transparent pricing — Core $0 / Starter $29 / Business $99 / Enterprise $299/mo
  • Cloud-based with mobile apps — access from any device
  • GDPR & LGPD compliant — EU and Brazil privacy laws
  • Self-hosted option available on a quote basis for air-gapped environments

FAQ

Is FreeMaint really free?

The Core tier is free forever — unlimited users, work orders and assets, no trial period, no credit card. Paid tiers (Starter $29, Business $99, Enterprise $299/mo flat per company, not per user) unlock advanced features like vendors, workflows, AI Pro, SSO and ERP connectors. Most small and mid-size teams stay on Core indefinitely.

What is a CMMS?

A CMMS (Computerized Maintenance Management System) is software that helps organisations manage maintenance operations, track assets, schedule preventive maintenance and manage work orders efficiently.

Are there user limits?

No. Every tier — including the free Core tier — allows unlimited users. Pricing is flat per company, never per user.

How does FreeMaint compare to SAP, Maximo or UpKeep?

FreeMaint Core delivers the same work order, asset and preventive maintenance basics as SAP PM, IBM Maximo, UpKeep and Fiix, free of charge. Advanced features (vendors, workflows, AI Pro, SSO, ERP connectors) live in our paid tiers, priced flat per company rather than per user — typically 5–10× cheaper than the alternatives for a team of 20+ technicians.

What is the best free CMMS in 2026?

In side-by-side benchmarking, FreeMaint Core has the most generous free-tier limits: unlimited users, work orders, assets and time-based PM. MaintainX limits free users to 2, Fiix to 3, UpKeep has no permanent free plan, Limble caps at 1 free user. Advanced modules sit in paid tiers Starter $29 / Business $99 / Enterprise $299/mo flat per company.

Is there a free CMMS for small business?

Yes — Core is built for small teams. Unlike enterprise tools that charge $45–75 per user per month, Core stays free regardless of company size. Teams of 2–10 technicians use it as their primary CMMS without ever upgrading.

Is there a free CMMS mobile app?

Yes. FreeMaint includes a free Android app (iOS in active development) and a fully responsive web app. Technicians can scan QR codes, log work orders and update assets from the field.

Do I need to download CMMS software?

No download required. FreeMaint is a cloud CMMS — sign in from any browser, no install, no IT setup. Self-hosted/on-premise is available for regulated industries (HIPAA, ISO, GMP) on a quote basis (one-time setup fee + annual subscription).

Core free forever · paid from $29/mo, flat per company

Free your maintenanceFree CMMS SoftwareUnlimited Maintenance Management

FreeMaint is the maintenance platform factories and facility teams run every day — work orders, assets, preventive schedules and a mobile app, free forever. Paid tiers add HSE, AI & integrations at a flat price — never per user.

Start free — no cardWatch the 2-min demo
Unlimited users No credit card GDPR-ready 15 languages
No credit cardStart in seconds
Core free foreverNot a trial
Unlimited usersWhole team, $0
EncryptedIn transit & at rest
GDPR-readyCompliant by design
In-app supportAll tiers
Work OrdersAssetsPreventive MaintenanceRequestsInspectionsInventory & PartsLocationsTeams & RolesMobile & QRDashboards & ReportsCalibrationShutdownsWork OrdersAssetsPreventive MaintenanceRequestsInspectionsInventory & PartsLocationsTeams & RolesMobile & QRDashboards & ReportsCalibrationShutdowns
Live platform totals

Real teams, running real maintenance

These numbers update live from the platform — no vanity metrics, no rounding up.

0
Companies
0
Users
0
Assets tracked
0
Parts managed
0
Work orders
0
Countries
Why FreeMaint

Built the way maintenance teams actually work

Flat, never per-user

One price per company. Add your whole team, contractors and viewers — the bill doesn't move.

Core free forever

Unlimited work orders, assets and users on Core — not a 14-day trial that expires.

Mobile, QR & offline

Scan an asset, raise a request or log a fix from the floor — even without signal.

AI built in

An assistant that drafts procedures and helps triage — included, not a bolt-on.

See it in action

Watch FreeMaint in 2 minutes

From a QR work request on the floor to a closed work order — the whole loop, live.

Features by plan

Start free. Add power as you grow.

Everything to run maintenance is free on Core. Unlock advanced modules per tier — always flat per company, never per user. Pick a plan, then click any feature for details.

Free forever. Unlimited users, work orders & assets — everything to run day-to-day maintenance at $0.

Work Orders

Create, assign & close on any device.

Priority-scored, with photos, parts, checklists and time logged. Unlimited.

Assets & equipment

Unlimited assets with full history.

Meters, documents and QR codes on every asset.

Preventive Maintenance

Time-based schedules that never slip.

Auto-generate recurring work orders from calendar triggers.

Requests & portal

QR work requests from anyone.

Observations and a public request portal — requesters need no license.

Mobile & QR

Scan an asset, log the fix.

Full mobile app with offline sync for the shop floor.

Inventory & Parts

Stock levels & low-stock alerts.

Track parts, consumption and reorder points.

Locations

Sites, buildings & floor-plan tree.

Organize assets and work by hierarchical location.

Teams & roles

Unlimited users, fine-grained roles.

RBAC permissions, teams and data-visibility scopes.

See full plan comparison
Game changers

Capabilities most CMMS simply don't have

Why teams pick FreeMaint over legacy tools — advanced modules built in, not sold as expensive add-ons.

Enterprise · AI Pro

AI that diagnoses, not just chats

Snap a photo or speak a note and the AI names the likely fault, suggests the fix and drafts the work order. Sherlock digs into root cause across your whole history.

Photo diagnosisVoice captureRoot-cause (Sherlock)
AI Assistant
What’s wrong with Conveyor #3? [photo attached]
AI diagnosis

Likely outer-race bearing wear. Recommend replacing bearing SKF-6205 and checking belt alignment.

Confidence 87%
Create work order
Business · Workflow Engine

Automate any approval — no code

A drag-and-drop builder for multi-stage approvals on work orders, requests and purchases: role-based, condition-driven, with ready-made presets.

Visual builderMulti-stageConditions
Workflow builder
Request submittedAuto
Supervisor approvalCurrent
Manager approval · > $500Conditional
+ Add step
Enterprise · Energy

Manage energy, not just assets

Sub-meter consumption by zone, track tariffs and cost, spot peaks and drive control connectors — energy management in the same platform as your maintenance.

Sub-meteringTariffs & costControl
Energy overview
1,240
kWh today
42 kW
Peak
€318
Cost
Enterprise · Continuous Improvement

Lean & Kaizen, inside your CMMS

Run OEE and KPI boards, Obeya walls, value-stream maps and structured problem-solving — a full continuous-improvement suite, with no separate tool to buy.

OEE & KPIsObeya boardsValue-stream maps
Improvement board
82%+4
OEE
24
Ideas
12
Actions
Backlog
Reduce changeover
5S line B
Doing
Poka-yoke fix
Done
SMED press 2
Enterprise

Predictive Maintenance

Anomaly detection and IoT sensors flag failures before they happen — not after.

Anomaly detectionIoT sensorsEarly alerts
Starter

HSE & Permit-to-Work

Multi-stage work permits, incidents and sectioned inspections that auto-raise work orders.

Work permitsIncidentsInspections
The per-user tax

One flat price beats paying by the seat

Per-user CMMS pricing punishes you for adding your team. FreeMaint charges per company — everyone's included.

Per-user tools
$320/mo
Typical per-seat CMMS at ~$16/user × 20 people — and it climbs every time you add someone.
FreeMaint · Starter
$29/mo
Flat. The same 20 people — or 200 — are all included at no extra cost.

Illustrative comparison for a 20-person team. See the full breakdown on the pricing page.

Full transparency

Why is FreeMaint really free?

"Free forever" sounds too good — so here's exactly how it works.

Mission, not bait

We believe every team deserves proper maintenance software. Core stays free so small teams are never priced out.

No ads, no data resale

Your maintenance data is yours. We fund the free tier from teams who upgrade for advanced modules — not from ads.

All the essentials included

Core isn't crippled: unlimited users, work orders, assets, PM, inventory and mobile are all in the free tier.

Pricing

Flat per company. Never per user.

Core
$0
Free forever
  • Unlimited users, WOs & assets
  • Preventive maintenance
  • Inventory & mobile app
Starter
$29/mo
Flat per company
  • HSE & inspections
  • Vendors & purchase orders
  • Workflows & meters
Business
$99/mo
Flat per company
  • Advanced analytics & API
  • Team chat, fleet & calibration
  • E-signature & audit logs
Enterprise
$299/mo
flat per company
  • AI Pro & predictive
  • SSO & integrations
  • White-label & compliance

Prices adapt to live promotions — any active founding/beta discount is driven from the admin, rendered with strike-through & badge, and reverts automatically when it ends.

FAQ

Questions, answered

Is the Core tier really free forever?
Yes. Core includes unlimited users, work orders and assets, preventive maintenance, inventory and the mobile app — free forever, with no credit card and no trial clock.
What does "flat per company" mean?
Paid tiers (Starter $29, Business $99, Enterprise $299) are a single monthly price for your whole company. Adding users never increases the bill — unlike per-seat competitors.
How many users can I add?
Unlimited — on every tier, including Core. Invite your whole team, contractors and requesters at no extra cost.
Do you have a mobile app?
Yes. Technicians can scan asset QR codes, raise requests and complete work orders from their phone — and it works offline, syncing when back online.

Free your maintenance today

Set up your first assets and work orders in minutes. No trial clock, no credit card, no per-user pricing — ever.

Create your free accountCompare plans

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