Work order validation and close-out
Two checkpoints once a work order is completed: a supervisor checks the work summary, the time logged and the checklist before validating it, then a manager closes it. Escalates to a manager after 48 hours.
2 stepsVersion 1Updated
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Applies to: Work orders
Copied disabled, every step switched off: compare it with your current workflow, then switch the steps on one by one in Company Settings › Workflows.
Approval workflow
- 1
Supervisor checks the work
Moving to “Validated”
Verify — Role SUPERVISOR, else MANAGER, else ADMIN
Required before: Work summary, Time logged, Checklist complete
Escalates after 48 h to MANAGER, else ADMIN
Notified on entry (in the app, e-mail)
- 2
Manager closes the work order
Moving to “Closed”
Approve — Role MANAGER, else ADMIN
Required before: Work summary, Time logged, Checklist complete
Notified on entry (in the app, e-mail)
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Official FreeMaint template, free to use and adapt inside your FreeMaint workspace. An adaptation may be shared in the library under CC BY 4.0; its page then credits this template.
Templates are general guidance. They do not replace the manufacturer’s instructions, your site procedures or applicable regulations.
Industries: Manufacturing, Facilities, Energy and utilities, Food and beverage, Healthcare, Hospitality
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