The MaintainX alternative without the per-user tax.

MaintainX charges $16/user on Essential, $49/user on Premium. FreeMaint is $0 forever on Core and flat $29/month on Starter — unlimited users, no credit card.

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No credit card · Unlimited users · Core free forever · Paid tiers from $29/mo flat

FreeMaint vs MaintainX : feature-by-feature

Honest, sourced from public pricing pages (2026).

Feature	FreeMaint	MaintainX
Free plan users	Unlimited	2 max
Free plan work orders	Unlimited with photos	5 / month with photos
Free plan PM schedules	Unlimited	2 / month
Paid pricing model	Flat per company	Per user / month
Starting paid tier	$29/mo flat	$16/user/mo ($192/user/year)
Team of 20 users cost	$29/month	$320/month
Team of 50 users cost	$99/month (Business)	$2,450/month (Premium)
API access (free)
API access (paid tier)	Starter $29/mo (10k/day)	Premium $49/user/mo
AI chatbot included	20 msg/day on Core
AI Photo Diagnosis	3/day on Core, unlimited Business
Multi-language	17 languages	6 languages
Mobile offline mode
HSE module	Full in Starter	Premium-only
SSO (Google/Microsoft)	Business $99/mo flat	Premium $49/user/mo
SAML SSO + SCIM	Enterprise $299/mo flat	Enterprise custom pricing
Credit card required
Grandfathering for early users	Forever, all features

What does MaintainX cost at scale ?

FreeMaint is flat per company — MaintainX charges per user. The bigger the team, the more you save.

Team size	MaintainX / month	FreeMaint / month	Yearly savings
5 users	$80	$29	$612
10 users	$160	$29	$1,572
20 users	$320	$29	$3,492
50 users	$800	$99	$8,412
100 users	$1,600	$99	$18,012

Sources : public pricing pages of FreeMaint and MaintainX, April 2026. Assumes flat-fee annual billing.

Why teams switch from MaintainX

Per-user pricing kills budgets

A growing maintenance team at $16-49/user/month triples costs overnight. FreeMaint stays flat : $29/month whether you have 5 or 500 technicians.

The "free" plan is a trial

MaintainX Free caps at 2 users with only 5 work orders/month. That is not free — it is a 3-day demo. FreeMaint Core is unlimited, forever.

AI built-in, not bolt-on

MaintainX has no AI chatbot on any plan. FreeMaint ships FreeMee AI on every plan — chatbot, photo diagnosis, voice transcription, failure analysis, predictive maintenance, auto-assign — included free on Core (5 msg/day), with higher monthly allowances on paid tiers (fair use applies, see /legal/freemee-pro-fair-use).

Frequently asked questions

Is FreeMaint really a MaintainX alternative?

Yes. FreeMaint covers everything MaintainX Essential and Premium offer (work orders, PM, assets, parts, inventory, HSE, mobile offline, API) — plus 17 languages, AI chatbot, and flat pricing. Many MaintainX teams switch once they see a $3,000/month/team bill.

How much cheaper is FreeMaint vs MaintainX for a 20-person team?

MaintainX Essential : $16 × 20 = $320/month. MaintainX Premium : $49 × 20 = $980/month. FreeMaint Starter : $29/month flat. That is a 10-30x price difference, recurring every month.

Does FreeMaint have preventive maintenance on the free tier?

Yes — unlimited PM schedules on Core, no credit card. MaintainX Free caps PM at 2 per month. You can switch off MaintainX Free in a week when PM hits the cap.

Does FreeMaint have a mobile app like MaintainX?

Yes — iOS and Android with full offline mode, photo capture, QR scanning, NFC, voice notes. Same feature parity as MaintainX mobile.

How does FreeMaint make money if Core is free?

Paid tiers (Starter $29, Business $99, Enterprise $299 — all flat per company) for teams that need higher FreeMee AI allowances, SSO, advanced integrations, compliance, or white-label. No feature-lock on Core, ever.

Will FreeMaint introduce per-user pricing later?

No. Flat-per-company pricing is the core differentiator and is explicitly protected in our pricing policy. Core stays free forever for every company, and early adopters who signed up before the public pricing launch keep Starter tier free for life.

Can I import my MaintainX data into FreeMaint?

Yes — FreeMaint accepts CSV imports for work orders, assets, parts, locations, and users. Paid Implementation Sprint services ($999-$4,999) are available if you want hands-on migration.

Does FreeMaint support SSO and SAML like MaintainX Enterprise?

Google Workspace + Microsoft 365 SSO on Business ($99 flat). SAML + SCIM + Okta/Azure AD on Enterprise ($299 flat). MaintainX Enterprise is custom pricing on a per-user model that usually exceeds $100/user.

Stop paying MaintainX per user.

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