Inspection checklistOfficial FreeMaint

Hotel room maintenance inspection checklist

Room-by-room maintenance check of a hotel guest room: door lock and smoke detector, taps, shower, toilet and drains, air conditioning, lights and sockets, TV and in-room safe, furniture and finishes, balcony door and railing.

21 checkpointsBuildings and facilitiesVersion 1Updated

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What’s inside

Section 1 of 5

Entrance and safety

  • Door lock — Key card opens the door; door closes and latches by itself; privacy lock works

    Pass / FailHigh risk
  • Smoke detector — Smoke detector present, undamaged, not covered, status light normal

    Pass / FailHigh risk
  • Evacuation plan — Evacuation plan on the back of the door present and legible

    Pass / Fail
  • Door viewer and guard — Door viewer clear and door guard or chain secure

    Pass / Fail

Section 2 of 5

Bathroom and plumbing

  • Taps and shower — Good flow, hot water available quickly, no drip, mixer works

    Pass / Fail
  • Water outlets — Run all taps and the shower for a few minutes (room left unoccupied)

    Done / Not done
  • Toilet — Toilet flushes and refills, no continuous running, seat firm

    Pass / Fail
  • Drains — Basin, shower and bath drain freely, no odour

    Pass / Fail
  • Sealant — Silicone joints and grout intact, no mould

    Pass / Fail
  • Extract fan — Bathroom extract fan runs

    Pass / Fail

Section 3 of 5

Climate, lighting and electrics

  • Air conditioning — Unit responds to the thermostat, cools or heats, runs quietly, no drip

    Pass / Fail
  • Air filter — Clean the air conditioning return grille and filter

    Done / Not done
  • Lighting — All lights and switches work, including bedside and bathroom lights

    Pass / Fail
  • Sockets — Sockets and USB outlets work; no loose, cracked or scorched faceplate

    Pass / FailHigh risk
  • TV — TV and remote work, channels and default input set

    Pass / Fail
  • In-room safe — Safe locks with a test code and opens with the override; battery not low

    Pass / Fail

Section 4 of 5

Furniture and finishes

  • Bed and furniture — Bed frame, headboard, chairs and desk stable, no sharp edge

    Pass / Fail
  • Wardrobe and drawers — Doors, hinges, drawers and curtain tracks run smoothly

    Pass / Fail
  • Walls and floors — Condition of walls, floors and paintwork

    Choice
    • Good (Conforming)
    • Minor touch-up needed
    • Repair needed (Non-conforming)

Section 5 of 5

Balcony

  • Balcony — Balcony door locks; railing firm with no loose or missing part

    ChoiceHigh risk
    • Secure (Conforming)
    • Defect found (Non-conforming)
    • No balcony
  • Remarks — Defects to fix before the room is sold again

    Free textoptional

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Official FreeMaint template, free to use and adapt inside your FreeMaint workspace. An adaptation may be shared in the library under CC BY 4.0; its page then credits this template.

Templates are general guidance. They do not replace the manufacturer’s instructions, your site procedures or applicable regulations.

Equipment: Buildings and facilities

Industries: Hospitality

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