Calendar Views

Day, week, and month views of all scheduled activities.

Views

Color Coding

Fitting more on screen

A busy day folds its extra entries into a "+N more" link. Use the Density selector above the grid to choose how many entries each day shows before folding — Compact (3), Comfortable (6) or Show all. Click "+N more" (or any day) to open that day's full list, where every entry has a Reschedule date picker. That is the reliable way to move a job on a phone or tablet, where dragging does not work.

Jobs that run over several days

A work order with a planned start and a later finish appears on every day it runs, not only on the day it starts — so a day's count reflects the real load, not just what begins that morning. The mobile app shows the same thing: the first day carries the start time, and the days after it are marked "Day 2 of 5" so you can tell at a glance that the job was already under way.

Month and Week on the phone

On a phone, the Schedule screen carries the same Month and Week choice. In Week the seven days are listed one after another, each with its own count, so you read the week without tapping into a day. Combine it with "Planned only" and "View by: Technician" to see who is doing what, day by day.

Dates and time zones

A date you pick in a date field is a calendar day, not a moment in time. It shows on that same day everywhere — on the calendar, in the maintenance plan list, on the phone — whatever time zone you or your colleagues are in. "Overdue" follows the same rule: a plan due today is not late until today is over.

Seeing what is late

A calendar only shows the days on screen, so work you missed last week is easy to lose. When anything is past due, a banner at the top of the calendar — and of the Schedule screen in the mobile app — shows how many across your whole backlog, and opens the work order list already filtered. Late work stays on its own scheduled day in the grid: that is the date it was planned for, and moving it would hide whether it was done on time.

Subscribe from Google, Outlook, Zoho or Apple Calendar

On the Business plan and above, click Subscribe at the top of the Calendar page, then Generate link, and copy your personal link — it is shown only once. Paste it into your calendar app as a subscription by URL. You will see the open work orders you can access, scheduled or due between 30 days ago and one year ahead. Your calendar app decides how often it refreshes (often every few hours). The link is personal: do not share it. If it leaks, use Regenerate link or Turn off; it also stops working when your password changes.