Custom Fields

Custom fields let you extend FreeMaint entities with fields specific to your operations — without waiting for a feature request. Available on Work Orders, Assets and Parts (Business tier).

Supported field types

• Text — single-line, max 500 chars
• Long text — multi-line, max 5,000 chars
• Number — integer or decimal
• Date — ISO date with optional time
• Boolean — yes/no toggle
• Select — dropdown with predefined options
• Multi-select — multiple options
• URL — clickable link with validation

Creating a custom field

1. Open Settings → Custom Fields — Admin only.
2. Pick the entity — Work Order, Asset or Part.
3. Define the field — Type a Field name and pick a type, then mark it required if needed. The internal ID is generated automatically from the name — open Advanced only if you want to customize it.
4. Save — The field appears immediately on every entity create/edit form for that type.

Filtering and reporting

Custom field values are indexed and filterable in list views and reports. You can group, count and aggregate by custom field — same as built-in fields.

Existing data

Adding a new custom field doesn't touch existing rows — they get the default value (or NULL if no default). Removing a field soft-deletes it; values are kept in audit logs.

Organizing fields into sections

Give each custom field an optional Section name to group related fields under a sub-header on the form (for example 'Categorization' or 'Impact analysis'). Fields without a section appear under the default 'Custom Fields' heading. Use the up and down arrows on the Custom Fields settings page to reorder fields within a section.