Automate inspections at scale
Apply a checklist to many assets, schedule it automatically, and monitor results by week or day
When one checklist applies to hundreds of assets, creating each inspection by hand is the most time-consuming part of maintenance. FreeMaint lets you apply a template to many assets at once, run it automatically on a schedule, monitor results at flexible periods, and export audit-ready reports.
Apply to many assets at once
From the inspection grid, click "Apply to assets", pick a list of assets or a whole asset category, choose the period, and FreeMaint creates one inspection per asset. Assets already scheduled for that period are skipped, so you can re-run a round safely.
Schedule it automatically
On a template, open the "Automatic schedule" card, turn it on, set a frequency (e.g. every 1 month), pick the assets and locations to inspect, and choose a first run date. FreeMaint then generates the inspections each cycle automatically — optionally creating a Work Order per cycle if your technicians work from a to-do list.
Skip weekends and holidays on daily rounds
When a schedule runs every day, turn on "Skip non-working days" on the "Automatic schedule" card: no inspection is generated on the days your company does not work — the weekdays switched off and the holidays listed in Company Settings → Work Schedule. A skipped day is simply left out, so Monday does not receive the weekend's inspections on top of its own. Without a work calendar every day counts as a working day. Weekly, monthly and longer schedules are not affected, because each of their runs covers a whole period.
Who gets told
Each morning at 07:00 in your company's time zone, everyone with new inspections receives ONE summary — never one message per inspection, so a round covering 200 assets stays a single notification. Assigning a round by hand notifies that person straight away. Inspections assigned to a team reach every member. Admins can turn the channels on or off, including e-mail, under Settings > Notifications > Inspections.
Weekly and daily monitoring (Business)
The grid shows months by default. On the Business plan you can also view by week or by day for high-frequency rounds, and the schedule supports daily and weekly cadences. Monthly, quarterly and yearly monitoring stay available on every plan.
History and custom reports
Every completed inspection appears in its asset’s history. On the Business plan, the "Export report" button on the Inspections page builds a custom Excel, CSV or PDF filtered by template, asset, status and period — ready for audits.
Lock inspections to the right targets
On the "Automatic schedule" card, turn on "Only allow these targets to be inspected" to make a template usable only on the assets and locations you pinned. Running it anywhere else is blocked, which keeps your inspection history tied to the correct equipment and places in your register. Leave it off to keep running the template ad-hoc on anything registered.
Inspect locations, not only assets
Some rounds cover a place rather than a machine: a corridor, a stairwell, a fire-door line, a storage bay. On the "Automatic schedule" card, use "Locations to inspect" beside "Assets to inspect" — search by name or browse your location hierarchy. Each pinned location gets its own inspection every cycle, exactly like a pinned asset, and a single template can hold both. Location inspections appear in the annual grid and export to PDF just like asset inspections.
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