Automate inspections at scale

When one checklist applies to hundreds of assets, creating each inspection by hand is the most time-consuming part of maintenance. FreeMaint lets you apply a template to many assets at once, run it automatically on a schedule, monitor results at flexible periods, and export audit-ready reports.

Apply to many assets at once

From the inspection grid, click "Apply to assets", pick a list of assets or a whole asset category, choose the period, and FreeMaint creates one inspection per asset. Assets already scheduled for that period are skipped, so you can re-run a round safely.

Schedule it automatically

On a template, open the "Automatic schedule" card, turn it on, set a frequency (e.g. every 1 month), pick the assets to inspect, and choose a first run date. FreeMaint then generates the inspections each cycle automatically — optionally creating a Work Order per cycle if your technicians work from a to-do list.

Weekly and daily monitoring (Business)

The grid shows months by default. On the Business plan you can also view by week or by day for high-frequency rounds, and the schedule supports daily and weekly cadences. Monthly, quarterly and yearly monitoring stay available on every plan.

History and custom reports

Every completed inspection appears in its asset’s history. On the Business plan, the "Export report" button on the Inspections page builds a custom Excel, CSV or PDF filtered by template, asset, status and period — ready for audits.

Lock inspections to the right assets

On the "Automatic schedule" card, turn on "Only allow these assets to be inspected" to make a template usable only on the assets you pinned. Running it on any other asset is blocked, which keeps your inspection history tied to the correct equipment in your asset register. Leave it off to keep running the template ad-hoc on any registered asset.