Manager verification

Many quality systems require that an inspection be checked by someone other than the person who ran it. FreeMaint supports that as a verification step you turn on per template.

Turning it on

Open an inspection template and set the Verified by field to the person expected to check its runs. That single choice is what enables the step. Leave it empty and nothing changes anywhere — no template has verification unless you ask for it.

Verifying a run

As soon as a run of that template is completed it shows as Pending, and a Verify button sits next to it: on the run's own page, on its card in Inspections to do, and in the Verification column of the table view. A "To verify" counter at the top of the page opens the queue, and the Verification filter narrows the list to what is still waiting. Verifying records who checked it and when — with an optional remark from the run's own page — and the run then reads Verified. Everyone can see the state; only a user with the verification permission can act on it.

Verifying several at once

A monthly checklist covering two hundred assets produces two hundred runs, and signing them off one at a time is not a workflow. Filter to Verification: Pending, tick Select all on this page, and use Verify in the action bar. Anything in the selection that cannot be verified — not yet completed, already verified, or a run you performed yourself — is skipped and reported back to you rather than silently included.

The one rule

The person who completed an inspection cannot verify it. That separation is the point of the control — an inspection signed off by its own author is not evidence. Verification is a workflow milestone available on every paid plan; it is separate from the cryptographic e-signature, which is a Business feature. If the Verify button is greyed out for you, it is because you ran that inspection yourself — hover it, or tap it on a phone, and it will say so. Any colleague with the Verify inspections permission can sign it off instead.

Verification and e-signature answer different questions: one records that a second person checked the work, the other proves who signed.