Asset Details

The asset detail page is your central hub for everything related to equipment.

Page Sections

Photos

• Main photo — shown on the asset page, next to its technical details
• Click the photo to open it full screen, then zoom with the mouse wheel or a double-click
• Photo gallery — up to 10 more pictures under the Files tab

Documents on mobile

Manuals, certificates and warranties attached to an asset are readable from the phone: open the asset in the FreeMaint mobile app and scroll to Documents. Tap a file and it opens in whatever your phone uses for it — a PDF reader, the browser, a document app. The section appears only when the asset actually has documents, and reading them needs nothing more than permission to view the asset.

Linking an asset to a customer

If you maintain equipment that belongs to external clients (a service shop), you can link an asset to a Customer. Open the asset, pick the customer in the form, and save. Assets then show their customer, you can filter the asset list by customer, and each customer page lists the assets you maintain for them. This requires the Customers feature (Starter plan and above).

Exporting an asset

Two exports sit at the top of the asset page. Export Excel gives you a working spreadsheet of the asset's identity, specifications, location, purchase details, components, maintenance history, preventive schedules and meter readings. Export PDF gives you the same as a printable record, plus the inspection runs, the defect findings with their current state (open or corrected) and the asset photos — the version to attach to a handover, an audit file or an equipment log book.

Area / Zone, and changing it in bulk

Area / Zone is a free-text field that groups assets inside a location — useful when many assets share one location and you still need a second axis to filter on. As you type, the areas already used in your company are suggested, so the same area does not end up spelled three different ways. To change it for many assets at once, select them in the asset list and use Bulk edit. Leaving the field empty there means "no change": bulk edit can set an area, but never clear one.

GPS position of an asset

An asset's location (site, building, area) stays its reference: it drives the hierarchy, data visibility, reports and QR labels. On a large site, or for equipment spread along a road, you can also record the asset's own GPS position — a pin inside that location. It is shown on the asset page under Location and hierarchy, with a small map and a link to open it in Google Maps, and every change is kept in the asset's history. The position is not shown on the public QR page and is not copied when you duplicate an asset.

1. On the web: open the asset, find GPS position in the Location and hierarchy card and click Set position (or the pencil to edit it).
2. Click the map, search an address or use Use my location, then Save. Clear coordinates removes the position.
3. On mobile: open the asset in the FreeMaint app while standing next to it and tap Use current position. The phone takes one precise fix and saves it, with its accuracy.
4. If the accuracy is poor (more than 50 m), the position is saved but you are warned — try again outdoors or near a window.
5. Tap the GPS position on the asset screen to open it in your maps app and get directions.
6. Recording a position requires permission to edit the asset and a connection; viewing it only requires permission to view the asset.

Hiding tabs you don't use

An admin can hide asset page tabs the company does not use — Meters, Calibration, Bill of Materials and others — under Company Settings → Asset form. Hidden tabs keep their data; they are only removed from the page. This applies to everyone in the company, admins included, and the Overview tab can never be hidden. Editing this list requires the Business plan; the hiding itself keeps working on any plan.