Recycle Bin

Deleted work orders, requests, assets, parts, locations, vendors and preventive maintenance schedules are moved to the Recycle Bin instead of disappearing. You can put them back, with their linked records, for 30 days.

Where to find it

Open Trash from the sidebar, under the analytics section. Each type of record has its own tab.

Restoring a record

Click Restore. The record comes back with its original reference number and its links: a restored asset gets its work orders and requests back, a restored vendor is re-attached to its purchase orders, a restored part recovers its stock history and its purchase order lines.

What is not covered yet

Not every record type is in the bin. Contracts, purchase orders, customers, tools, meters, projects, teams, categories, procedures and calibration records are still deleted permanently and cannot be recovered here. Deleting one of those is final, so check before you confirm. We are extending the bin to more record types.

If the name is already taken

If you created a new record with the same name in the meantime, the restore is refused and explains why. Rename the newer record, then restore again.

How long you have

Records stay restorable for 30 days after deletion. The Restorable until column shows the exact date. After that the snapshot expires and the record can no longer be recovered.

Delete forever

Delete forever destroys the recovery copy immediately. This cannot be undone, so it is limited to administrators by default.

Who can use it

The Recycle Bin is available on every plan and is restricted to administrators by default. An administrator can grant access to any other role from Roles, under Recycle Bin.

What it does not do

Restoring brings back the record and its direct links. It does not replay workflows, reverse stock movements or undo meter readings. One known gap: deleting a vehicle from Fleet with the cascade option removes its meters before the snapshot reaches them, so restoring that vehicle brings back the asset without its meter readings. Think of it as an undo button for the last 30 days, not as a backup.