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Maintenance checklists, procedures and PM plans, ready to use
A free library written for maintenance teams: inspection checklists, step-by-step procedures, preventive maintenance plans, safety and permit checklists, report templates and approval workflows. Read them here, then copy any of them into your FreeMaint workspace in one click.
- Official templates in English, French and Spanish, plus templates shared by maintenance teams
- Pass / fail checks and measurements with limits, PM plans with their intervals, permit checklists whose critical points hold the permit
- Imported as your own copy: adapt it to your equipment
- ProcedureOfficial FreeMaint
Air handling unit (AHU) filter replacement
Replace the filters of an air handling unit: record the pressure drop, isolate the fan, fit new filters of the same class in the right direction, check for bypass gaps, restart, record the new pressure drop and dispose of old filters.
10 stepsHVAC
- ProcedureOfficial FreeMaint
Hydraulic oil and filter change procedure
Change the fluid and filters of a hydraulic system: lower loads and discharge accumulators, drain, clean the reservoir, replace filters and breather, refill through a filter cart, bleed air, then check level and leaks.
13 stepsHydraulics
- ProcedureOfficial FreeMaint
Pump and motor shaft alignment check
Check and correct pump-to-motor shaft alignment: isolate, remove the coupling guard, correct soft foot, align roughly then precisely with dial indicators or laser, tighten the feet in sequence, record, refit the guard and check vibration.
11 stepsPumps
- ProcedureOfficial FreeMaint
Electric motor bearing greasing procedure
Regrease the bearings of an electric motor: check grease type and quantity on the nameplate, clean the nipple, open the drain, grease without overfilling, run to expel the excess, close the drain and record.
9 stepsMotors and rotating machinery
- ProcedureOfficial FreeMaint
Gearbox oil change procedure
Change the oil of an industrial gearbox: drain warm, take an oil sample, inspect the magnetic plug, flush if specified, refill with the specified grade to the level mark, check the breather and leak-check after running.
11 stepsMotors and rotating machinery
- ProcedureOfficial FreeMaint
V-belt replacement and tensioning procedure
Replace the V-belts of a belt drive: isolate, inspect pulley grooves, fit a matched set, align the pulleys, tension by the deflection method, refit the guard and re-tension after the run-in period.
11 stepsMotors and rotating machinery
- ProcedureOfficial FreeMaintSafety-critical
Confined space entry procedure: preparation and permit
Prepare and control a confined space entry: permit, isolation, ventilation, gas testing (oxygen, flammables, toxics), attendant, rescue plan, communication, entry log, continuous monitoring and permit closure.
12 stepsWorkplace safety
- ProcedureOfficial FreeMaintSafety-critical
Lockout tagout (LOTO) energy isolation procedure
Step-by-step lockout / tagout sequence before maintenance: identify every energy source, isolate, lock and tag, release stored energy, verify zero energy, then restore and re-energise safely.
11 stepsWorkplace safety
- PM planOfficial FreeMaint
Rotary screw air compressor preventive maintenance plan
Service plan for an oil-injected screw compressor, every 3 months or 2,000 running hours: air filter, condensate drains, coolers and belts each time, oil and oil filter every 2nd service, separator and safety valve every 4th.
10 tasksCompressed air
- PM planOfficial FreeMaint
Centrifugal pump quarterly preventive maintenance plan
Quarterly plan for a motor-driven centrifugal pump: seal leakage, vibration, bearing temperatures and pressures checked running, guards and anchor bolts, bearing lubrication every 2nd service and laser shaft alignment once a year.
8 tasksPumps
- HSE checklistOfficial FreeMaint
Monthly workplace safety inspection
A monthly walk-through of a workplace: escape routes, emergency lighting, fire equipment, first aid, housekeeping, storage, electrical panels and cables, machine guards, chemicals and protective equipment, with the actions agreed.
19 itemsWorkplace safety
- HSE checklistOfficial FreeMaintSafety-critical
Hot work permit — pre-work checklist
Checks to complete on each hot work permit before welding, cutting or grinding starts: combustibles cleared within 11 m, sprinklers in service, equipment inspected, gas tested where needed, fire watch assigned during and after the work.
22 itemsWorkplace safety
- PackOfficial FreeMaint
Starter HSE catalog: hazards, precautions, PPE, emergencies
45 entries for the HSE catalog that work permits pick from: 14 hazards, 12 precautions, 13 items of protective equipment and 6 emergency procedures. Adds the entries your workspace does not have yet; existing ones stay as they are.
45 entriesWorkplace safety
- Report templateOfficial FreeMaint
Weekly maintenance backlog review
A weekly review of the maintenance backlog: everything still open by priority, technician and location, the work raised and finished during the week, and the full list of what remains, grouped by technician.
7 sections
- Report templateOfficial FreeMaint
Failure code analysis
The most frequent failure problems, causes and remedies over the last 90 days, the work orders by failure category, the slowest repairs per asset and the unscheduled downtime: where to look first to cut repeat breakdowns.
6 sections
- Report templateOfficial FreeMaint
Technician workload report
How the maintenance work is spread across the team over the last 30 days: work finished and still open per technician, work raised by priority, and the list of finished work orders grouped by technician.
5 sections
- Report templateOfficial FreeMaint
Quarterly maintenance review
A management review of the previous quarter: key figures compared with the quarter before, preventive share, work and cost by category, top failure problems, unscheduled downtime and the assets that cost the most to maintain.
7 sections
- Approval workflowOfficial FreeMaint
Work order validation and close-out
Two checkpoints once a work order is completed: a supervisor checks the work summary, the time logged and the checklist before validating it, then a manager closes it. Escalates to a manager after 48 hours.
2 steps
- Approval workflowOfficial FreeMaint
Purchase order approval and receipt check
A manager approves each purchase order before it is sent, with an escalation to an administrator after 72 hours, and the stores check the delivery when it is received — quantities and condition — before the parts go into stock.
2 steps
- PM planOfficial FreeMaint
Electric motor six-monthly preventive maintenance plan
Six-monthly plan for a low-voltage induction motor: vibration, temperatures and phase currents checked running, cooling fins cleaned, bearings greased where regreasable, and a yearly check of the terminal box and of the winding insulation.
9 tasksMotors and rotating machinery
- PM planOfficial FreeMaint
Air handling unit quarterly preventive maintenance plan
Quarterly plan for an air handling unit: filters at their final pressure drop, fan, belts and motor current, coils, condensate drain, dampers and casing; bearing greasing twice a year, coil cleaning and frost protection test once a year.
11 tasksHVAC
- PM planOfficial FreeMaint
Cooling tower quarterly preventive maintenance plan
Quarterly plan for an open cooling tower: water treatment and Legionella results reviewed, drift eliminators, fill, basin, distribution, fan and drive, bleed-off and dosing checked; full drain, cleaning and disinfection at least once a year.
9 tasksHVAC
- PM planOfficial FreeMaint
Belt conveyor quarterly preventive maintenance plan
Quarterly plan for a belt conveyor: belt and splice, idlers, pulleys and lagging, cleaners and skirting, take-up, drive, guards and a test of every pull-cord and emergency stop; pulley bearings greased each quarter, gearbox oil changed once a year.
11 tasksConveyors
- PM planOfficial FreeMaint
Forklift preventive maintenance plan, every 250 hours
Service plan for a counterbalance forklift every 250 hours or 3 months: forks, mast and chain elongation, hydraulics, brakes, steering, tyres and safety devices, battery care on electric trucks, engine fluids and oil change on engine trucks.
12 tasksForklifts and material handling
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