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Maintenance checklists, procedures and PM plans, ready to use
A free library written for maintenance teams: inspection checklists, step-by-step procedures, preventive maintenance plans, safety and permit checklists, report templates and approval workflows. Read them here, then copy any of them into your FreeMaint workspace in one click.
- Official templates in English, French and Spanish, plus templates shared by maintenance teams
- Pass / fail checks and measurements with limits, PM plans with their intervals, permit checklists whose critical points hold the permit
- Imported as your own copy: adapt it to your equipment
- PackOfficial FreeMaint
Failure codes based on ISO 14224
52 failure codes in three levels — what the equipment did, why, and what was done — following the structure of ISO 14224. Adds the codes your workspace does not have yet; the codes you already use stay as they are.
52 entriesImported 2 times
- PackOfficial FreeMaint
Asset categories for an industrial site
18 asset categories that cover a factory, from production machines to utilities, each with a description and the icon it shows on floor plans. Adds the categories your workspace does not have yet; existing ones stay as they are.
18 entriesImported 2 times
- Inspection checklistOfficial FreeMaint
Emergency lighting monthly test checklist
Monthly functional test of emergency luminaires and exit signs: charge indicators, short simulated mains failure, every fitting lit, escape routes lit, recharge after the test, physical condition and log book entry. Not the annual full-duration test.
13 checkpointsFire safetyImported once
- Inspection checklistOfficial FreeMaint
Fire alarm system weekly test checklist
Weekly fire alarm test: control panel healthy with no fault or disablement, one manual call point activated in rotation, correct zone shown, sounders audible and beacons visible everywhere, linked functions, reset and log book entry.
13 checkpointsFire safetyImported once
- Inspection checklistOfficial FreeMaint
Chiller monthly inspection checklist
Monthly round of an air-cooled or water-cooled chiller: alarm log, chilled water set point, refrigerant pressures and sight glass, leak signs, compressor oil, water flow and strainers, condenser, electrical panel and plant room safety.
16 checkpointsHVACImported once
- Inspection checklistOfficial FreeMaint
Cooling tower monthly inspection checklist (legionella control)
Monthly inspection of an evaporative cooling tower for legionella risk control: biocide and inhibitor dosing, bleed-off, dip-slide sample, water appearance, biofilm, drift eliminators, stagnant sections, fan drive, make-up valve and safe access.
17 checkpointsHVACImported once
- Report templateOfficial FreeMaint
Weekly maintenance backlog review
A weekly review of the maintenance backlog: everything still open by priority, technician and location, the work raised and finished during the week, and the full list of what remains, grouped by technician.
7 sectionsImported once
- Report templateOfficial FreeMaint
Quarterly maintenance review
A management review of the previous quarter: key figures compared with the quarter before, preventive share, work and cost by category, top failure problems, unscheduled downtime and the assets that cost the most to maintain.
7 sectionsImported once
- Inspection checklistOfficial FreeMaintSafety-critical
Steam boiler daily check: operator checklist
Daily operator check of a steam boiler: gauge glass and water level, low-water cut-off test, blowdown, feedwater pump, chemical dosing, working pressure, burner flame, safety valves and leaks.
16 checkpointsBoilers and steam
- Inspection checklistOfficial FreeMaint
Building monthly walkthrough inspection checklist
Monthly facility manager walk-through of a building: roof and gutters seen from the ground, facade, exterior lighting and walkways, doors and emergency exits, trip hazards, ceilings and leaks, interior lighting, safety signage and restrooms.
16 checkpointsBuildings and facilities
- Inspection checklistOfficial FreeMaint
Hotel room maintenance inspection checklist
Room-by-room maintenance check of a hotel guest room: door lock and smoke detector, taps, shower, toilet and drains, air conditioning, lights and sockets, TV and in-room safe, furniture and finishes, balcony door and railing.
21 checkpointsBuildings and facilities
- Inspection checklistOfficial FreeMaint
Rotary screw air compressor weekly inspection
Weekly walk-down of an oil-injected rotary screw compressor, its receiver and dryer: pressure, temperature, oil, drains, leaks and safety devices.
16 checkpointsCompressed air
- Inspection checklistOfficial FreeMaint
Belt conveyor weekly inspection checklist
Weekly belt conveyor inspection: emergency pull-cords and stop buttons tested, guards, belt tracking and splice, idlers, pulley lagging, scrapers, skirting, gearbox and drive, spillage.
18 checkpointsConveyors
- Inspection checklistOfficial FreeMaintSafety-critical
Electrical distribution board quarterly inspection checklist
Quarterly external visual inspection of an electrical distribution board by a competent person, covers kept closed: clear access, enclosure and door, warning signs and circuit labels, burning smell or discoloration, tripped devices, RCD test buttons and thermography follow-up.
17 checkpointsElectrical installations
- Inspection checklistOfficial FreeMaint
Fire extinguisher monthly inspection checklist
Monthly visual check of each portable fire extinguisher, in line with NFPA 10 / EN 3 practice: location, clear access, pressure gauge in the green, pin and tamper seal, body and hose condition, legible label, service date and inspection tag.
14 checkpointsFire safety
- Inspection checklistOfficial FreeMaint
Air handling unit (AHU) monthly inspection checklist
Monthly round of an air handling unit: controller alarms, supply temperature, filter pressure drop, coil and condensate tray, fan belts and bearings, dampers, casing seals and signs of damp or mould.
16 checkpointsHVAC
- Inspection checklistOfficial FreeMaint
Hydraulic power unit weekly inspection checklist
Weekly inspection of a hydraulic power unit: oil level, temperature and condition, breather, filter clogging indicators, system pressure, pump noise, cooler, accumulator pre-charge, hoses, fittings and leaks.
16 checkpointsHydraulics
- Inspection checklistOfficial FreeMaint
Commercial kitchen equipment monthly inspection checklist
Monthly inspection of commercial kitchen equipment: hood and grease filters, gas appliances (no gas smell, flame picture, hoses), fridge and freezer temperatures, door seals, dishwasher, and the fire suppression system gauge and nozzles.
19 checkpointsKitchen equipment
- Inspection checklistOfficial FreeMaintSafety-critical
Overhead crane pre-use inspection checklist
Operator check before the first lift of the shift: inspection tag, rated capacity, hook and safety latch, wire rope or chain, pendant and emergency stop, upper and lower limits, brakes, warning device and runway.
18 checkpointsLifting equipment
- Inspection checklistOfficial FreeMaint
Forklift daily pre-use inspection checklist
Operator pre-shift check of a forklift truck: forks, mast, chains, tyres, hydraulics, battery or fuel, then horn, lights, brakes, steering, lift and tilt before the first lift.
19 checkpointsForklifts and material handling
- Inspection checklistOfficial FreeMaint
Emergency generator weekly test checklist
Weekly check and run test of a standby diesel generator: fuel, oil, coolant, battery and charger, block heater, leaks, start and run, voltage and frequency, then transfer switch back in automatic.
18 checkpointsGenerators and power
- Inspection checklistOfficial FreeMaint
Centrifugal pump monthly inspection checklist
Monthly running inspection of a centrifugal pump and its motor: noise, vibration, bearing temperature, suction and discharge pressure, mechanical seal or gland leakage, coupling guard, baseplate and motor.
16 checkpointsPumps
- Inspection checklistOfficial FreeMaint
Vehicle daily pre-trip inspection checklist
Driver walk-around before the first trip of the day: tyres, wheels, lights, mirrors, wipers, fluids, brakes, horn, seat belts, dashboard warnings, load security and documents on board.
22 checkpointsVehicles and fleet
- Inspection checklistOfficial FreeMaintSafety-critical
Portable ladder inspection checklist
Inspection of a step ladder, leaning or extension ladder before use and at each periodic check: labels and rating, stiles, rungs and steps, fixings, feet, spreaders and locks, stability, storage and verdict.
16 checkpointsWorkplace safety
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